Job Opportunity | Events and Office Administrator
Closing date: Monday, 18 April 2022
Salary: £25k to £30k depending on experience
We are particularly interested in candidates based in the East of England (Norfolk, Suffolk, Cambridgeshire, Greater Peterborough, Lincolnshire, Essex, Bedfordshire). We offer flexible working arrangements to accommodate personal/family needs, including the option for part-time work.
We are recruiting for a well-organised, enthusiastic, and confident individual to take on the challenge of helping us deliver our demanding events schedule. It is an exciting time for us, with two major projects well under-way: The Eastern Powerhouse and the Lifelong Education Commission. The successful candidate will be heavily involved in both, to ensure smooth delivery of events and activities.
The Events and Office Administrator will play an essential role in our small team, organising and managing events and assisting with the general efficient running of the operation. We are looking for proactive and personable individual with excellent organisational skills to help drive forward our policy agenda. This is an exciting role, with opportunities for career growth and development within our small, but high-profile, organisation.
Highly organised with excellent attention to detail and accuracy
Ability to work well under pressure to targets and deadlines
Experience in running events, both in-person and virtual
Excellent communication skills: you should be comfortable speaking to high profile people over the phone, and producing formal letters and emails
Proactive, agile, and resourceful
Experience with or aptitude for digital tools and platforms (Word, Excel, Eventbrite, Zoom, etc.)
Experience of collaborative team working
Assisting with the overall organisation of events (report launches, panel debates, roundtables, seminars, dinners)
Assisting with bookings of event venues, AV, catering, staff travel, and accommodation
Supporting the Head of External Affairs with securing speakers, and drafting event briefs
Supporting the event promotion and marketing functions
Providing on-the-day event support with registration, logistics, networking, etc.
Providing diary management support to two senior colleagues
Providing administrative project support (keeping and updating outreach and contact lists, liaising on payments, etc.)
Ensure the smooth running of internal meetings
To apply, please send the following to firstname.lastname@example.org for the Attention of Mike Mavrommatis, Head of External Affairs:
A cover letter, summarising why you fit the person specification and why you are interested in this position
A tailored and up-to-date CV